Room Booking & Visitor Management Systems
AV Solutions
ARC AV designs and installs intuitive room booking and visitor management systems for offices, corporate workplaces, education environments and shared spaces across the UK and Europe, helping organisations manage meeting rooms, workspaces and visitors more efficiently.
Room booking
Easily find and reserve the right meeting space with intuitive room booking systems. From touchscreen panels outside meeting rooms to desk booking and central workplace management platforms, we integrate technology that provides real-time availability, reduces booking conflicts and helps organisations make better use of their spaces.
Microsoft 365 • Microsoft Teams • Outlook • Google Workspace • Room panels • Desk booking
Integrated workplace technology
Room booking and visitor management can be integrated with your wider workplace AV and collaboration technology, creating a joined-up experience from arrival through to the meeting room. We can connect booking panels, digital signage, meeting room systems and workplace platforms to provide clear information for visitors, employees and facilities teams.
Visitor management systems
Create a professional and efficient arrival experience with digital visitor management systems for receptions, offices and shared workplaces. Visitors can check in using touchscreen kiosks or tablets, notify their host automatically, receive visitor passes and complete required registration or security information before entering the workplace.
Conference Room AV Projects
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Aspects Visitor Centre at the National Memorial Arboretum
Staffordshire
The project included the complete AV design and installation, creating a modern, reliable and flexible environment for presentations, events and hospitality. The integrated technology supports everything from intimate gatherings of five people to large-scale events for up to 500 guests, delivering a seamless experience for organisers, presenters and visitors. -
Belron's Milton Park HQ
Surrey
The project delivered a complete HQ-wide AV design and installation, creating a consistent, easy-to-use technology experience across meeting rooms, boardrooms and collaborative spaces. Integrated displays, conferencing, audio and control systems improved communication and simplified operation, while providing a flexible, scalable AV environment designed around the organisation’s working needs. -
Fact UK Meeting Facilities
Twickenham, London
The project delivered a complete AV design and installation across multiple corporate spaces, including Microsoft Teams Rooms and a flexible Town Hall area. Integrated audio, video, displays and conferencing technology created consistent, easy-to-use environments supporting everyday meetings, hybrid collaboration, presentations and larger company-wide events.
Room booking and visitor management AV FAQ’s
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Yes. Room booking systems can integrate with platforms including Microsoft 365, Outlook and Teams, allowing employees to reserve rooms using familiar tools while displaying live availability on panels outside each meeting space.
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Yes. Visitors can check in digitally and automatically notify their host by email, messaging platform or other supported notification methods.
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Yes. We can assess your existing meeting room technology and integrate compatible booking, signage and workplace management systems to create a more consistent user experience.
Planning a room booking or visitor management system?
Whether you need room booking panels for a handful of meeting spaces, a visitor management system for reception or a wider workplace technology rollout across multiple locations, ARC AV can help you select and implement the right solution. From initial consultation and system design through to installation, configuration, commissioning and ongoing support, we provide a single point of contact throughout the project.
